Select the Candidate
From the candidates list, find the person you want to interview and click "Schedule Interview" on their profile or from the actions dropdown.
Choose Interview Type
Select the interview format: Phone Screen, Video Call, In-Person, or Panel Interview. Each type has different settings and preparation options.
Pick Date and Time
Use the calendar picker to select available slots. If you have connected your Google Calendar or Outlook, you will see your availability automatically.
Add Interviewers
Invite team members to join the interview. You can add multiple interviewers and designate a lead interviewer who will receive the feedback summary.
Set Location or Link
For video calls, Hirvex can auto-generate a Zoom or Google Meet link. For in-person interviews, enter the office address and room number.
Add Instructions
Include any special instructions for the candidate: what to prepare, documents to bring, parking information, or contact details for day-of questions.
Send Invites
Review all details and click "Send Invitations." The candidate and all interviewers will receive calendar invites and confirmation emails automatically.
Scheduling Best Practices
- Schedule interviews within 3-5 days to maintain candidate interest
- Send calendar invites at least 24 hours in advance
- Include a backup contact number for technical issues
- Add buffer time between back-to-back interviews
- Send reminder emails 2 hours before the interview